Daycare Occupancy Calculator
Model your utilization against licensed capacity, see what each occupancy point is worth, and spot the days you're leaving revenue on the floor, or overselling it.
What good looks like.
Occupancy is average daily attendance divided by licensed capacity. Many daycares run around 60–80% (an illustrative range, not a universal benchmark). Push past ~90% on peak days and you're turning away revenue, that's the signal to add a yard, stagger schedules, or open a second location.
Revenue here assumes a flat day rate. Real businesses mix full-day, half-day, and package pricing, so treat the totals as a planning baseline, not a forecast. Want the payback math on new software? Use the Software ROI calculator.
Common questions.
What is a healthy daycare occupancy rate?
As an illustrative rule of thumb, many daycares run somewhere around 60 to 80% of licensed capacity on an average day, but there is no universal “healthy” number, it depends on staffing ratios, dog grouping, space, and local rules. Treat this as a planning aid, not a benchmark.
Is occupancy based on licensed capacity or physical space?
We use licensed capacity, the number your permit and insurance allow. Physical space may hold more, but you cannot legally or safely exceed your license, so that is the honest denominator for utilization.
Does this assume the same rate every day?
Yes, the model uses a flat day rate for simplicity. Real businesses mix full-day, half-day, and package pricing, so treat the revenue figure as a planning baseline rather than a precise forecast.